RICS Schedule of Condition Survey

A Schedule of Condition survey is a vital document for property owners, tenants, and landlords alike. At Professional Surveyors, our RICS-certified experts specialise in providing detailed and accurate reports that help protect your interests.

Whether you’re entering a new lease agreement, managing a commercial property, or mitigating potential disputes, a Schedule of Condition survey is your safeguard against unforeseen liabilities.

SCHEDULE OF CONDITION SURVEYOR (RICS)

Professional Surveyors specialising in Schedule of Condition surveys producing comprehensive Schedules of Condition for Tenants and Landlords. Get a quick online quote or call 01244 952 289.

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What is a Schedule of Condition Survey?

A Schedule of Condition survey is a detailed inspection of a property’s physical state at a specific point in time. The survey documents the condition of the building, including any existing defects or areas of disrepair. This report serves as an essential record for landlords and tenants, typically forming part of a lease agreement to establish accountability for maintenance and repair costs.

At Professional Surveyors, our Schedule of Condition surveys include both written descriptions and photographic evidence, ensuring a comprehensive and easily referenced document. This clarity helps prevent disagreements over the property’s state when the lease ends or during its term.

WHY IS A SCHEDULE OF CONDITION SO IMPORTANT?

A Schedule of Condition is a photographic record and written statement that records the condition of a property at a particular date. If a tenant enters into a new lease without having a Schedule of Condition, it could expose them to a potential financial liability costing them tens of thousands of pounds at the end of the lease term.

SCHEDULE OF CONDITION LEASE

Prior to signing a new lease, a schedule of condition is prepared for tenants to record the condition of the building elements and any pre-existing defects that may exist, therefore limiting a tenant's potential dilapidations liabilities.

SCHEDULE OF CONDITION REPORT

A schedule of condition report can come in different formats but essentially, it is a photographic record identifying various defects and is reflective of the condition of the building at the time of inspection. Each photograph should be accompanied by descriptive text making reference to the element, for example a roof, the defect, extent of disrepair and location. A schedule of condition may also include video evidence, a reference plan or drawing if required. It is important to note that the person preparing the Schedule of Condition should be a RICS Chartered Surveyor with relevant experience and expertise in dilapidations matters.

BUILDING CONDITION SURVEY REPORT

Whilst they may be similar in some respects, a schedule of Condition and a Building Condition Survey Report are two different surveys. A Schedule of Condition must be in a format suitable for lease inclusion and solely records the defects and condition of the building elements.

Whereas a condition survey report goes into more detail about the defects, the causes and remedial work required. This is useful for landlords that have assets or tenants occupying premises who want to maintain and implement repairs where required.

Furthermore, a Schedule of Condition report may not aways be appropriate, for example, a tenant signing a 10 year lease on a property that has a roof, which has reached end of its service life with extensive roof leaks could leave the tenant with ongoing repairs and possible renewal of this element to avoid disruption to their business operations. Therefore, the tenant could find themselves financially committed to repairs or replacement of certain elements such as a roof, air conditioning systems etc. that could have been raised prior to signing a new lease.

SCHEDULE OF CONDITION COST

The cost of a Schedule of Condition will depend on the size, type and complexity of the premises. as well the repairing terms set out. For example, if a tenant signs a lease based on Full Repairing and Insuring (FRI) terms, a tenant will typically be responsible for the whole of the premises including the roof, external walls, windows, doors, structure, internal areas and in some cases the external areas such as a car park or service yard areas. Whereas an Internal Repairing and Insuring (IRI) lease means the tenant is responsible for the internal areas only. This will typically relate to offices that form part of a multi-occupied office block..

SCHEDULE OF CONDITION COMMERCIAL LEASE

There are firms who prepare a Schedule of Condition report that may specialise in Party Wall matters or a Structural Engineers and yet they have little to no knowledge or experience when it comes to Dilapidations matters. This is crucial because a Schedule of Condition report must take into account factors other than disrepair or defects such as former tenants alterations that a new tenant could potentially be responsible for removing. This could potentially add tens of thousands of pounds worth of reinstatement works such as removal of former tenant's fixtures and fittings such as partitions, air conditioning systems and mezzanines.

NATIONWIDE - SCHEDULE OF CONDITION SURVEYOR (RICS)

We undertake Schedule of Condition surveys nationwide including Chester, Warrington, Liverpool, North Wales, Manchester, Preston, Stoke, Derby, Leeds, Sheffield, Newcastle upon Tyne, York, Nottingham, Leicester, Birmingham, Coventry, Bristol, Cardiff, Swansea, London, Bath, Oxford, Cambridge, Southampton, Glasgow and Edinburgh | Professional Surveyors

Who Needs a Schedule of Condition Survey?

A Schedule of Condition survey is invaluable for:

Commercial Tenants: Ensure you only take responsibility for damage caused during your tenancy, protecting yourself from unfair charges.
Landlords: Safeguard your property and clearly define maintenance responsibilities, ensuring tenants leave the property in an acceptable condition.
Property Managers: Maintain accurate records of the condition of properties within your portfolio to streamline lease agreements and avoid disputes.
Developers and Contractors: Document the state of neighbouring properties before construction work begins to limit liability for claims of damage caused by your project.

If you’re unsure whether a Schedule of Condition survey is right for your needs, our team at Professional Surveyors is happy to provide tailored advice and guidance. Contact us today!

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